Capital Budget

A capital budget helps organizations plan for large expenditures and ensures that there are sufficient funds available for significant investments. It typically includes projected costs, timelines, funding sources, and expected returns on investment. It aids in making informed decisions about which projects to undertake based on their potential financial impact and alignment with strategic goals. In the Capital Budget page, view and create multi-level financial plans, providing a structured approach to allocate resources effectively.

Navigate to Admin > Capital Budget.

Create capital budget

1. On the Capital Budget page, click New.

2. On the Capital Budget Detail page, enter the following information:

   • Budget name: Name of the budget with a limit of 150 characters.

   • Budget number: Unique identifier for the budget.

   • Description: Details about the budget.

   • Start date: The start date for this capital budget.

   • End date: The end date for this capital budget.

   • Budget type: Predefined type that aligns with your budget category. For example, buildings, maintenance, fixed equipment, and so on.

   • Budget amount: Total amount allocated for this budget.

   • Status: Whether the budget is active or inactive.

     An active budget is operational and integrates into financial planning and reporting. An inactive budget is not in use and deactivates all subordinate projects.

3. Click Save.

Create subordinate capital budgets

After creating a capital budget, you can add multiple levels of subordinate budgets to break down the overall allocation into smaller, more detailed plans. This structure helps organize budgets by categories, projects, or departments, ensuring better tracking and management of funds.

1. In Admin > Capital Budget, click the budget name.

2. On the SUB 1 page, click New in the Level 1 - subordinate budgets section.

3. On the Capital Budget Detail page, enter the information for the subordinate budget, which are the same as those in the Create capital budget section.

   While some information might align with the main budget, you can customize other fields to reflect the specific scope of the subordinate budget.

4. Click Save.

Repeat the process to create more subordinate budgets, building a hierarchy of budgets to match your financial planning needs.